The Purchasing module digitally manages the entire procurement cycle, from request creation through supplier quote comparison to order approval and goods receipt. Approved orders can be revised; when the delivery arrives, the goods-receipt screen performs three-way matching between the order, waybill and invoice to catch discrepancies early.
On import orders, customs, freight and insurance costs are gathered in an Import File screen and allocated on a weighted-average basis (landed cost); the result flows directly into stock cost and the Accounting module. Approved invoices are forwarded to the payment process, generating the related account and cash/bank movement.
ScreensOrder Board
Purchase orders are tracked on a Kanban board split into status columns; status updates are made by drag and drop.
Supplier List
Registered suppliers are listed together with their payment terms, number of active orders and latest delivery scores.
Goods Receipt — 3-Way Match
During goods receipt, order, waybill and invoice quantities/amounts are compared; if there is a deviation, the approval flow pauses and the buyer is notified.
Import File
Customs, freight and insurance costs for an import order are gathered in a file; after exchange-rate and cost allocation, the unit landed cost is calculated automatically and written to stock cost.